Suggestions for a Successful Fellowship

Suggestions for a Successful Fellowship

Thank you for enrolling in the NASS traveling fellowship program.
Use the following suggestions and guidelines to make your fellowship a success.

Before accepting a fellow/advisor:

  • It is your responsibility alone to ensure that fellows and/or advisors meet your criteria before agreeing to a fellowship. Though all participants in FellowshipConnect must be NASS members, NASS does not endorse any participating fellow or advisor, nor further vet either party’s qualifications to enroll in this program. As such, we cannot guarantee the accuracy, completeness or usefulness of the information either the fellows or advisors provide.  As a result, before accepting a match, we suggest that you have an introductory call with them to ensure that your objectives match.
  • After receiving a request to connect that may be a fit for you, set up an initial call to discuss their objectives before accepting or declining the request.
  • Based on this communication, accept or decline the match in your My FellowshipConnect page.
  • If you’ve sent a request to a potential advisor or fellow that has gone unanswered for one or two weeks, follow-up with them using the Send Message button found on their profile page.

Once you’ve created a Fellow/Advisor relationship:

  • Actively engage in all aspects of the program by responding to communications from your fellow(s)/advisor(s) in a timely manner. Be professional, courteous and gracious in every interaction.
  • Set up a kick-off call where mutual expectations are set. If following this call, you determine that the fellowship will not be a good fit, communicate this to the fellow/advisor, and update your fellowship status to Closed in your My FellowshipConnect page.
  • Determine a duration for your fellowship with clear start and end dates (usually a minimum of 1 month or as dictated by funding requirements), consisting of a sequence of structured activities.
  • Communicate with each other at least once per month.
  • At least one week prior to any communication, goals of the communication and topics to be discussed should be shared so that both parties are prepared.
  • Keep your scheduled commitments and provide advanced notice of any conflicts that occur that require rescheduling.
  • If your fellowship will include an on-site traveling fellowship, a schedule and arrangements for travel should be set at least one month prior to travel.
  • Notify the fellow/advisor if you experience problems which lead you to discontinue the fellowship, update your fellowship status to Closed in your My FellowshipConnect page, and complete a post-fellowship survey to report your problems or concerns.
  • Once a fellowship is complete, update your fellowship status to Closed in your My FellowshipConnect page, and complete a post-fellowship survey.

Expectations

  • Have a satisfactory knowledge of written and spoken English.
  • Be board-certified or board-eligible in your country.
  • Stay up-to-date with the status of your fellowship relationship(s) by managing your participation on your My FellowshipConnect page.

Expectations of Fellows

  • Develop a specific set of goals which will form the basis of your fellowship program. Once you are connected with an advisor, clearly communicate these goals to them. Fellows are responsible for driving the relationship, so you must take responsibility in ensuring that your goals are being met.
  • Be prepared with questions and share these questions with your advisor at least one week prior to when communications will occur so that your advisor has time to prepare their responses.
  • Follow all institutional and departmental policies and procedures, and be available for emergencies at night and on weekends if participating in a traveling fellowship.
  • If participating in research, follow all institutional and federal guidelines related to human research protections and appropriate conduct of research.
  • Ensure that your medical insurance covers medical treatment in foreign countries if participating in a traveling fellowship. Fellows will not be insured against accident or illness through NASS or a host institution.
  • Not ask an advisor for a job during or after your fellowship. To the maximum extent permitted by law, in no event will NASS be liable to you or any other party parties, for any actions arising out of or relating to your use of FellowshipConnect.

Expectations of Advisors

  • Be licensed to practice medicine in the state or province where the fellowship will take place.
  • If you are unavailable for an extended period of time, go to the Enrollment Form, click on the Advisor Status link and check Temporarily Not Participating. This will indicate that you are not accepting any fellow requests at the moment and your profile will not be included in a fellow’s search for an advisor. It is your responsibility to communicate your availability with your existing fellows.
  • Provide a supportive and nurturing roll for your fellow(s) that will aid in their professional growth and development.
  • Be judicious with your resources. Advisors may advise more than one fellow at a time but must ensure that all of their fellows are given the time needed to reach their goals. Select only fellows who are most suited to learn from your expertise and experience.
  • Work with your fellow(s) to clearly understand their goals and objectives for your fellowship and construct a program that will help them to achieve these goals.
  • Prepare resources and experiences to discuss prior to communications with your fellow(s) when they provide you with topics in advance of a scheduled communication.
  • If you experience problems with a fellow or advisor which leads you to discontinue the fellowship, it is your responsibility to notify that individual of your decision, to update your fellowship status to Closed in your My FellowshipConnect page, and to complete a post-fellowship survey to report your problems or concerns.
  • If you will be participating in a traveling fellowship, fellows may be permitted to participate as a scrubbed assistant but will not be permitted to perform surgery.
  • Fellows will not be insured against accident, illness, or professional liability through NASS or any other institution. It is the responsibility of the fellow to ensure that their medical insurance covers medical treatment in foreign countries.
  • To the maximum extent permitted by law, in no event will NASS be liable to you or any other party parties, for any actions arising out of or relating to your use of FellowshipConnect.